Time Card Calculator
Enter clock-in and clock-out times for each day of the week. Automatically calculates daily hours, weekly totals, overtime, and estimated pay.
Quick Answer
A standard 9-to-5 workweek (5 days, 30-minute lunch) totals 37.50 hours. If your weekly total exceeds the overtime threshold (typically 40 hours), the extra hours are calculated at overtime rate (usually 1.5x your normal pay).
Weekly Timesheet
Fill in your clock-in/out times and break for each day.
| Day | Clock In | Clock Out | Break | Hours |
|---|---|---|---|---|
| Mon | 7h 30m (7.50) | |||
| Tue | 7h 30m (7.50) | |||
| Wed | 7h 30m (7.50) | |||
| Thu | 7h 30m (7.50) | |||
| Fri | 7h 30m (7.50) | |||
| Sat | — | |||
| Sun | — |
About This Tool
The Time Card Calculator is a digital weekly timesheet that calculates your work hours from clock-in and clock-out times. It handles break deductions, distinguishes between regular and overtime hours, and optionally estimates your gross pay. It is designed for hourly workers, freelancers, and small business owners who need a quick and accurate way to total their weekly hours.
How It Works
Enter your clock-in and clock-out times for each day of the week. Add your unpaid break time in minutes. The calculator computes net hours for each day and sums them into a weekly total. If the total exceeds the overtime threshold (default 40 hours), the excess is shown as overtime. Enter an hourly rate to see estimated gross pay with overtime premium applied.
Overtime Rules
The default overtime threshold is 40 hours per week, which aligns with the Fair Labor Standards Act (FLSA) in the United States. Non-exempt employees must receive at least 1.5 times their regular rate for hours exceeding 40 in a workweek. Some states and employment agreements have different rules. California, for example, requires overtime for any hours exceeding 8 in a single day. The overtime threshold and multiplier fields are adjustable so you can match your specific requirements.
Break Time Handling
Each day has its own break field. This is important because break schedules can vary by day. You might take a 60-minute lunch on days with long shifts and skip breaks on shorter days. Only enter unpaid break time. If your employer provides paid 15-minute rest breaks, those should not be deducted from your work hours. The break is subtracted from the raw clock-in to clock-out duration, and the result cannot go below zero.
Overnight and Swing Shifts
The calculator supports overnight shifts. If your clock-out time is earlier than your clock-in time (for example, 11 PM to 7 AM), it automatically adds 24 hours and calculates 8 hours. This makes it suitable for night shift workers, hospital staff, security guards, and anyone whose shift crosses midnight. Each day is calculated independently, so you can mix day shifts and night shifts in the same week.
Accuracy and Limitations
This tool uses simple time arithmetic without rounding rules. Many employers round time to the nearest 5, 6, or 15 minutes. If your employer uses rounding, your actual paycheck may differ slightly from this estimate. The pay calculation shows gross earnings before any deductions for taxes, insurance, retirement contributions, or other withholdings. Always compare with your official pay stub for the final verified amount.
Who Uses Time Card Calculators
Hourly employees use time cards to verify that their paycheck matches their actual hours worked. Small business owners use them to prepare payroll. Freelancers and contractors track billable hours for invoicing. Managers review time cards to monitor labor costs and scheduling efficiency. Even salaried employees sometimes track hours for project allocation or overtime eligibility. Having a simple, free calculator available avoids the need for expensive time tracking software when all you need is a weekly hour total.